Alternative to Planday
Planday is built for shifts — not for routes, customers or invoicing
Planday is a solid platform for shift scheduling in shops, restaurants and service businesses with fixed working hours. But if your business runs in the field — with routes, customer agreements and invoicing — you end up fighting the tool instead of being helped by it. Clientflow is built for field service from the ground up.
Why are you looking for an alternative?
Planday does one thing well: it schedules shifts for employees who report to a fixed location. It's purpose-built for shops, restaurants, hotels, fitness and care facilities. But if your business sends people out to customers — with routes, jobs and invoicing — Planday only fills a small slice of what you actually need. You end up using Planday for shifts, a spreadsheet for routes, a calendar for customer appointments, and an accounting tool for invoicing.
It works until it doesn't. With 5+ employees in the field and 50+ regular customers, you lose time syncing between four tools every morning — and that means errors, missed appointments and delayed invoices. The right alternative isn't a better shift scheduler; it's a field service platform that handles the whole value chain.
What you get in Clientflow that Planday doesn't have
Clientflow is designed for businesses where work happens at the customer, not at a fixed location. That means a different class of features.
AI route optimization
The day's customer appointments are automatically built into the optimal route. Saves driving, fuel and time every single day.
Complete customer record
All customers, contact info, agreement history and notes in one place. Not just a name on a shift — a full customer relationship.
Invoicing per job
Time tracking per customer visit, automatic invoice with Dinero and Billy integration. No more moving numbers between systems.
Leads & quotes
Capture new customers, send quotes, and convert to agreement with one click. Not a separate function — part of the same platform.
Recurring customer appointments
Set up recurring visits (weekly, monthly, quarterly) — and let the system plan the entire year ahead.
Automatic customer communication
SMS reminders before each visit, automatic status updates, and a customer portal with booking and history.
Materials and equipment tracking
Track what's in each van, which employees have which keys, and which equipment is due for service.
Job-level reports
See profitability per customer, job type or employee. Decisions on data — not gut feel.
What Planday is still better at
We're not against Planday — just honest about where it's strongest.
- Shift scheduling for employees at a fixed location (shops, restaurants, hotels, fitness, care)
- AI-powered shift scheduling
- Absence management and employee communication (built-in messenger + SMS)
- Payroll integrations (Xero, Sage 50, QuickBooks Online, ADP, Paychex) and POS integrations (Square, Lightspeed, Zettle, Clover)
- Industry focus on hospitality, healthcare, hotels, retail, entertainment and fitness
- Well-established shift-scheduling platform (founded 2004) used internationally
Which one fits you?
Choose Clientflow
- You run a field service business (window cleaning, cleaning, landscaping, plumbing, electrical, etc.)
- Your employees drive to customers — not to a fixed location
- You have recurring customer agreements and visits
- You need route optimization, invoicing and customer records
- You want everything in one system, not four that have to sync
Stay on Planday
- Your employees report to a fixed location (shop, warehouse, restaurant)
- Shift scheduling is your main challenge — not routes or customers
- You have heavy needs for built-in HR and payroll
- You don't have customers you invoice per visit
Verified facts about Planday
Only facts we have confirmed against the provider's own public pages are shown here.
Verified facts about Planday
Only facts we have confirmed against the provider's own public pages are shown here.
- Product categoryWorkforce management platform (shift scheduling)
Planday is a shift-scheduling/workforce platform — not a field-service tool.
Last verified: 2026-06-30 · Source: www.planday.com/
- FoundedFounded 2004 (© 2004–2026 Planday)
Last verified: 2026-06-30 · Source: www.planday.com/
- Industry focusHospitality, healthcare, hotels, retail, entertainment, fitness
Last verified: 2026-06-30 · Source: www.planday.com/
- StarterPer user/month (amount not shown); from £2.99; min. 5 users
Priced per user/month in GBP (£). The exact per-user amount is not shown on the pricing page — only 'from £2.99' and a 5-user minimum. DKK/EUR prices are not published.
Last verified: 2026-06-30 · Source: www.planday.com/pricing/
- PlusPer user/month (amount not shown); marked 'Most popular'
The exact per-user amount is not shown on the pricing page.
Last verified: 2026-06-30 · Source: www.planday.com/pricing/
- ProCustom / book a demo
Last verified: 2026-06-30 · Source: www.planday.com/pricing/
- Free trial30-day free trial, no credit card
Last verified: 2026-06-30 · Source: www.planday.com/pricing/
- Shift schedulingAI-powered shift scheduling
Last verified: 2026-06-30 · Source: www.planday.com/
- Clock in/outClock in/out via mobile app
Last verified: 2026-06-30 · Source: www.planday.com/features/punch-clock/
- Geofencing on clock-inGeolocation-restricted clock-in
Last verified: 2026-06-30 · Source: www.planday.com/features/punch-clock/
- Payroll integrationsXero, Sage 50, QuickBooks Online, ADP, Paychex
Last verified: 2026-06-30 · Source: www.planday.com/integrations/
- POS integrationsSquare, Lightspeed, Zettle, Clover
Last verified: 2026-06-30 · Source: www.planday.com/integrations/
- Employee communicationBuilt-in messenger + SMS
Last verified: 2026-06-30 · Source: www.planday.com/
- Absence managementAbsence management
Last verified: 2026-06-30 · Source: www.planday.com/
Prices and features are verified as of the dates shown against the provider's public pages. Verify current terms at the source.
Frequently asked questions
Can I use Planday and Clientflow together?
Can Clientflow handle shifts for non-field employees?
Can I move my employee data from Planday?
What does Clientflow cost vs Planday?
Do I have to switch everything at once?
Related pages
Cleaning
Recurring contracts, key tracking and hour-based invoicing.
Plumbing
Urgent dispatch, project jobs and time-/materials tracking.
Window cleaners
Recurring routines and subscription agreements — the classic Clientflow case.
Route optimization
How to save 30% driving with automatic route planning.
Recurring contracts
How to handle recurring customers and repeat invoicing.
Ready to consolidate
the field in one system?
Try demo and see how much time you save by having routes, customers and invoicing in one place. No commitment.