Cleaning
Plan recurring cleanings, coordinate teams across addresses, and manage keys, contracts and invoicing. Built for Danish cleaning companies — from solo to 50+ employees.
30%
less driving between jobs
100%
digital key tracking
7 days
free demo
A cleaning business lives on recurring agreements. An office every Monday, a residential association every other Wednesday, a private customer twice a month. When you have 40 regular customers spread across five employees, the spreadsheet becomes the worst bottleneck in your operation. A sick call at six in the morning derails the entire week, and you're on the phone trying to find a replacement before customers start ringing.
On top of that you have to track keys and access codes, make sure regular customers see the same person, and bill exactly the hours that were worked. If you're using Excel for all that, you already know it doesn't work — and you've probably lost both customers and employees along the way as things slipped between the cracks.
Clientflow accounts for what cleaning is actually made of: fixed intervals, varying access conditions, hour-based invoicing, and coordination across teams.
Set up weekly, biweekly or monthly visits. The system schedules automatically and handles exceptions — holidays, vacations and substitutes.
Assign employees to regular customers or let AI build the day's route. Fewer driving hours between jobs, more time on the actual cleaning.
Time-tracking per job, automatic invoice at month-end. Integrates directly with Dinero and Billy.
See which employees have which keys or access codes. Get notified when a key isn't returned, and log every access.
Employees clock in and out directly in the app at each customer. You get precise documentation of time spent — and the customer sees it on the invoice.
Create checklists for each customer — from office cleaning to residential associations. The employee checks off in the app, you get documentation, the customer gets quality assurance.
Set rules for who can go where. Important when customers trust the same person — and critical at offices with access control.
Handle both commercial cleaning (offices, residential associations, retail) and private cleaning in one system. Different prices, different invoice recipients, same platform.
See which contracts are expiring, which customers have grown, and where you're losing time. Decisions on data — not gut feel.
The Danish cleaning industry has annual revenue of roughly 17 billion kroner and employs over 40,000 people across everything from solo cleaning help to Service Center A/S with thousands of staff. The industry has a unique combination of low margins, high staff turnover and complex contract structures — placing precise demands on the software that runs it.
Over 80% of revenue in the Danish cleaning industry comes from long-term contracts — typically 12-36 months at a fixed monthly price. Contracts often specify detailed SLAs: how many minutes per m², which areas must be cleaned, how often, and what quality standard.
The cleaning industry has historically seen 35-50% annual staff turnover — far above the average for other trades. That means onboarding new employees can't take weeks; it has to be done in half a day. Clientflow's mobile app is designed for exactly this: a new employee logs in, sees their first day, opens the checklist for the first location, and gets started without training. Checklists are photo-based with clear tasks, so language barriers (many employees have Danish as a second language) don't slow the work.
In cleaning, quality control isn't 'nice-to-have' — it's often the difference between keeping and losing a contract. Commercial customers expect documented quality control, often in the form of photo documentation, before/after images and measurable KPIs. Industry certifications like DS/INSTA 800 (cleaning quality) and ISO 14001 (environmental management) require documentation that can be produced years later. Clientflow stores all inspection reports, photo documentation and deviations structurally, so audits and contract renewals become sales work rather than firefighting.
Typical gross margin in the cleaning industry sits at 8-15%, and labor costs make up 70-80% of expenses. That means a 5% improvement in time management directly hits the bottom line like a 30-50% improvement in profit. We consistently see that businesses with mature time management (digital check-in, real-time overview of team locations, automatic overtime calculation) have 2-3x the profit margin of those using paper or WhatsApp. It's the single biggest ROI from digitizing cleaning operations.
Direct connection to Dinero, Billy and MobilePay — plus export to e-conomic. No double entry of hours or customers.
All plans include a 14-day free trial. You only pay for active employees in the system.
Solo cleaner or very small teams
Features:
Most popular
Growing cleaning business with 1-3 employees
Everything in Starter, plus:
Established cleaning operation with 3-50+ employees
Everything in Professional, plus:
All customers, subscriptions and service history — the heart of Clientflow.
Reminders, follow-ups and automatic invoice chains — set up once.
Calls, SMS and email per customer — with templates for repetitive messages.
AI builds the optimal day in seconds and replans automatically when things change.
Invoice from the job to Dinero, Billy or e-conomic — with MobilePay payment.
Real-time fleet overview, precise ETAs and GDPR-fair tracking.
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Try demo and see how much time you save on planning, invoicing and coordination. No commitment.