Cleanmanager is specialized — Clientflow is broader and typically cheaper

Why are you looking for an alternative to Cleanmanager?

What Cleanmanager is still strongest at

We're not against Cleanmanager — just honest about where it's strongest.

• Established in the Danish cleaning industry for many years with deep specialization
• Strong quality control tools (inspections, checklists, quality reports)
• Mature workflows for larger cleaning organizations with complex contracts
• Specialized key management and contract handling adapted to cleaning contracts
• Well-established brand with well-known customers in the Danish cleaning industry

How to switch from Cleanmanager to Clientflow

Cleaning businesses have a data structure unlike other trades. Fixed cleaning intervals, key management, contracts with specific services per location, and quality control with photo documentation — all of it has to migrate without losing history. Here's what the real migration looks like.

1. 1

   Export of contracts and recurring cleaning intervals

   Cleanmanager exports contracts via Settings → Export as CSV with addresses, contact persons and agreed cadence (weekly, monthly, every two weeks). We map each contract to a recurring order series in Clientflow with the same cadence, so nothing falls out of the transition. Alternating services (window cleaning every 3 months + weekly office cleaning at the same address) are handled as linked series.

2. 2

   Digital key management and alarm information

   Key management from Cleanmanager — which keys belong to which properties, who currently has them, and what the alarm codes are — is imported to Clientflow's key module at the same level of detail. Sensitive information is encrypted and access-restricted to employees with the relevant role. We recommend running a physical key check during migration to catch any discrepancies that may have accumulated over time.

3. 3

   Checklists, quality control and photo documentation

   Cleanmanager's quality module typically contains hundreds of specialized checklists built up over time. We import all existing checklists 1:1 and preserve the structure per contract type (office, retail, institution). Existing photo documentation from the last 12 months can be imported as archive if it's critical for inspection visits or service agreements — tell us during kickoff which period you need.

4. 4

   Employee schedules and route assignment

   In cleaning, employee-to-contract assignments are usually stable over months: one cleaner has 'their' regular customers. We import the entire assignment matrix so employees log in on day one and see exactly the same addresses in their mobile app as in Cleanmanager. AI route optimization can be enabled gradually, so the team isn't surprised by a reshuffled schedule the first morning.

5. 5

   Invoicing, payroll and parallel run

   Before go-live we set up invoicing on each contract to match how you bill today: per visit, per season or every Nth visit. Extras go on as additional lines. Payroll is exported as one spreadsheet (XLSX) that you pass on to your payroll system. You run 14 days of parallel operation before canceling Cleanmanager — that gives the first monthly invoice run time to be verified.

Typical timeline for an 8-20 employee cleaning company: kickoff to go-live in 12-18 business days. Large chains with 50+ contracts and complex key management: 3-4 weeks. Migration is included in your subscription and runs at the pace your team can absorb the change — we don't push a deadline.