CRM and window cleaner system
An all-in-one window cleaner system and CRM that understands how a window-cleaning business actually works — recurring agreements, fixed routes, mobile-first day, and direct invoicing after each visit. Not a generic sales CRM forced into your industry.
General CRMs like HubSpot, Pipedrive or Salesforce are built for classic B2B sales: leads in a pipeline, deals to close, email follow-ups. They don't understand that a window cleaner has 800 recurring subscription customers visited every 4-12 weeks, drives specific routes, and invoices per visit. You end up adapting the tool to your reality — instead of the other way around.
A window-cleaner CRM covers the whole business: lead module for new customers from the website, customer database with addresses and notes, subscription engine that plans recurring visits months ahead, route optimization that builds today's drive, SMS reminders before each visit, and invoicing directly from the job. One system — not five.
All customers, addresses, contact info, key information, alarm codes and notes in one place. Full service history is one click away — not buried in an email thread.
Create an agreement with an interval (every 4 weeks, every 2 months, every quarter) and the system plans all visits automatically months ahead — without manual calendar handling.
Today's visits are automatically built into the optimal route. Saves 30% driving and fuel. You can still manually adjust — but you don't have to do everything yourself.
Automatic SMS the day before or hours before the visit. Halves the no-show rate and reminds customers to remove rugs, open gates, or deactivate alarms.
Web form lands directly in the CRM as a lead. Send quotes with one click, automatic follow-up if the customer doesn't reply, and convert to subscription with one click.
Invoice sent automatically after each visit or monthly for subscription customers. Integration with Dinero, Billy and e-conomic. No more moving numbers between systems.
All customer data is stored on EU servers. We sign a data processing agreement. Built for Danish tradespeople — not American SaaS roughly translated.
Today's routes, customer notes, ready/done button and time tracking on the phone. iOS and Android app. Built to be used in the van and in front of the customer's house — not on desktop.
We've built Clientflow specifically with window cleaners as the primary target group. Our founders have run a window-cleaning business since 2020, so we've built what we ourselves were missing. That means the whole workflow — from first lead on the website, through subscription agreement, daily route, visit, and monthly invoice — is one connected flow in Clientflow.
We have solo window cleaners on the Starter plan and businesses with 20+ employees on Enterprise. If you're somewhere in between — from just starting out to an established business with fixed crews — Clientflow is made for you.
A window-cleaning business in Denmark typically handles 6-8 different job types over a year, each with its own pricing model, documentation requirements and safety considerations. A generic CRM or service scheduling tool can't tell them apart — Clientflow is built for exactly this trade-specific complexity. Here are the key types.
The standard product for window cleaners on the private market: 4-6 annual visits of 20-45 minutes per stop. Price typically 350-650 kr/visit depending on location and window count. Clientflow auto-creates recurring orders, sends SMS reminders the day before, and invoices via MobilePay or invoice after the visit. The customer sees the entire agreement in the customer portal — next visit, payment history, photos from last cleaning.
Retail shops, office buildings and institutions with monthly or bi-monthly cleaning. Typically invoiced on an EAN number. The contract often specifies service level (DS/INSTA 800), response time for urgent cases and documentation requirements. Clientflow sends the invoice as an e-invoice to the customer's EAN number.
Larger one-off jobs after construction projects or before move-in. Priced based on hours + materials, typically 5,000-25,000 kr per job. Requires detailed quoting, before/after photo documentation, and invoicing with possible fixed deadline to real estate agent or contractor. Clientflow creates this as a project-based order with separate hours, materials and photo attachments.
Window facades above 6 meters require certified height work with documented safety training. Price is typically 2-4 times standard rate, and each job requires risk assessment, safety plan and photo documentation of setup. Clientflow tracks which employees have valid certificates (rope access training, fall protection course), and automatically blocks assignment of height jobs to non-certified staff.
Windows at 4-8 meters' height are cleaned with water-fed telescopic poles without chemicals. The specialized equipment (deionized water, batteries, hoses) must be maintained and logged. Clientflow's equipment module tracks calibration, filter changes and driving data on vehicles carrying the equipment — important for both warranty and insurance.
Storm damage to solar films, vandalism, or sudden bird contamination requires fast response. These jobs come in outside normal pipeline and must be fit into an already-booked day. Clientflow's AI routing automatically suggests which employee has the shortest detour, and the customer is automatically notified of estimated arrival time.
Try the demo free for 7 days. We migrate your customers from your current system without data loss.