Plumbing

Software for plumbing businesses

Urgent dispatch, project jobs, time and materials tracking, and automatic invoicing — all in one platform. Built for Danish plumbing firms from solo master to larger service operations.

Try demo

30%

less driving

60 sec

invoicing

100%

time and materials documentation

Urgent callouts + ongoing projects + parts = headache

Plumbing work is two businesses at once: urgent callouts (a customer has water damage and needs help before lunch) and longer projects (a bathroom renovation running over fourteen days). They have completely different logic — callouts dispatch in minutes, projects need to track materials and progress — but both run side by side off the same calendar.

On top of that you have to log time, parts usage and any expenses per job so the invoice is correct and the customer can't dispute. When that's done on paper and transferred to accounting in the evening, you end up losing hours every week — and that costs money.

A system that handles both urgent and project work

Clientflow gives you fast dispatch for urgent cases, structure for projects, and automatic time and materials tracking — so the invoice is ready right after the job.

Fast dispatch for urgent jobs

Incoming calls can be plotted directly onto a free plumber. See in real time where all your vans are, and dispatch the nearest — without breaking the planned route.

Project jobs with progress tracking

Larger jobs (bathroom renovation, boiler install, construction site) split into stages with materials list, crew allocation and budget. See progress and deviations as you go.

Time and materials invoicing

Time clocked by the plumber at the customer, materials logged from mobile. Invoice generated per job or consolidated at month-end — integrated with Dinero and Billy.

Features built for the plumbing industry

Time tracking per job

The plumber clocks in and out directly in the app. Time is automatically ready for invoicing — and you can see how long is spent on which type of job across customers.

Materials tracking in the field

Scan a barcode or enter manually: materials used on the job are deducted from the van's inventory and added to the invoice. Less leakage, fewer forgotten line items.

Emergency premiums and night work

Urgent callouts outside normal hours (evening, weekend, night) can automatically get emergency premiums and overtime rates. No more forgetting.

Equipment management

Every installed unit (boiler, water heater, heat pump) can be registered per customer with serial number, warranty period and service history. Practical when the customer calls 18 months later.

Quotes that turn into orders

Build a quote, send it to the customer, and convert to an order with one click when accepted. The job is automatically scheduled into the calendar.

Profitability reports

See which customer types, job types and plumbers are most profitable. Decisions on numbers — not gut feel about where the money is actually made.

Integrates with your accounting and wholesalers

Direct connection to Dinero, Billy and MobilePay. Materials usage can be exported as inventory reports — suitable for both small installations and larger construction sites.

Pricing with no commitment

All plans include a 14-day free trial. You only pay for active plumbers in the system.

Starter

Solo master or very small teams

199kr/mo+99 kr per user, including the first

Features:

Unlimited customers and jobs
Order and invoice from the job
Mobile app and day plan
Route optimization
Time tracking
Customer portal

Try demo

Professional

Growing plumbing firm with 1-3 plumbers

699kr/mo+129 kr per user, including the first

Everything in Starter, plus:

Lead module with quote pipeline
Facebook/Meta lead import
Telephony integration (two-way SMS & calls)
Reports & analytics

Try demo

Enterprise

Established service firm with 3-50+ plumbers

1,199kr/mo+229 kr per user, including the first

Everything in Professional, plus:

AI assistant with no weekly limit
7,500 AI credits included
HR module (sick leave, vacation, complaints)
Workflow automation
GPS tracking (99 kr/tracker/mo)
Priority support

Try demo

Frequently asked questions

Can the system handle both urgent callouts and longer projects?

Yes. Urgent jobs can dispatch directly to a free plumber, while projects can be split into stages with materials list and progress tracking. Both run in parallel in the same calendar without conflicting.

How are materials used on a job logged?

The plumber scans barcodes or enters manually in the mobile app at the customer. Materials are deducted from the van's inventory and automatically added to the job's invoice. You avoid forgetting line items and avoid billing for the wrong quantity.

Can I send quotes directly from the system?

Yes. You build a quote in the system, send it to the customer as PDF or email, and convert to a scheduled job with one click when accepted. No double entry.

Does the system handle emergency premiums and overtime?

Yes. You can set rules for emergency premiums (e.g. 50% after 4 PM, 100% on weekends) and the system applies them automatically on the invoice based on when the plumber clocked in.

Can I track installed equipment at customers?

Yes. Every installation is registered per customer with serial number, warranty period and service history. When a customer calls two years later, you immediately see which unit it is.

Is there a commitment period?

No. You can cancel at any time — no commitment, no hidden fees.

Ready to take control
of callouts and projects?

Try demo and see how your firm can handle both urgent and planned work from one place. No commitment.

Try demo

Software for plumbing businesses

Urgent callouts + ongoing projects + parts = headache